Gmail’s new Gemini feature finally ends the frustrating back-and-forth of scheduling meetings

We’ve all been trapped in endless email chains of meeting scheduling. It’s a time-consuming, frustrating, and inefficient process, especially when you’re trying to coordinate with external clients or customers who can’t see your calendar.

In a brilliant new update, Google is rolling out a Gemini-powered feature in Gmail called “Help me schedule” that is designed to eliminate this exact problem, and it’s an absolute game-changer.

How the scheduling magic works

The new feature is seamlessly integrated into your email workflow. Here’s how it works:

1. When you’re writing an email and mention scheduling a meeting, Gmail’s AI will detect your intent and a new “Help me schedule” button will appear in your toolbar.
2. Clicking this button prompts Gemini to scan your Google Calendar for open slots and, based on the context of the email (like a request for a “30-minute meeting next week”), it will automatically suggest ideal times.
3. You can then customize these suggestions, removing or adding options, and insert them directly into your email as a clean, interactive list of times.
4. Here’s the final, magical step: the recipient simply clicks on the time that works for them from within your email, and a Calendar invite is automatically created and sent to both of you.

The back-and-forth is completely eliminated. All the friction is gone. It’s a simple, elegant, and incredibly powerful solution to a universal problem.

The one small catch

It’s important to note that at launch, this feature will only support scheduling between two individuals. Group scheduling is not yet supported, but we can only assume that’s a feature that will arrive in a future update.

“Help me schedule” is currently in a gradual roll-out for eligible users, which includes most paid Workspace subscribers (like Business Standard/Plus and Enterprise tiers), Google AI Pro for Education users, and Google AI Pro and Ultra subscribers. This is one of those AI features that will have an immediate, positive impact on your daily workflow, and we can’t wait for everyone to get their hands on it.